Executive Assistant

Your highly self-motivated and professional attributes will support the General Manager of our beautiful, world-class luxury resort by performing various administrative functions. Your extensive knowledge of Microsoft Office programs and your excellent customer service skills will ensure your internal customers receive timely and accurate communications and information.

                                                                                                    Executive Assistant

Essential Functions:

• Meet and greet individuals coming into the Administrative office.
• Maintain good working relationships with other departments, employees and guests.
• Handle incoming calls and route specific individuals.
• Maintains and orders all office supplies.
• Maintain an organized filing system of paper and electronic documents.
• Draft and type routine correspondence and reports.  Prepare graphs, charts and statistical research budget information.
• Make copies of correspondence or other printed materials.
• Prepare gift certificates.
• Respond to donation requests.
• Distribute incoming/outgoing mail.
• Identify and attempt to solve problems.
• Draft replies to correspondence at the direction of the General Manager.
• Handle special guest reservations.
• Make travel arrangements.
• Arrange hospitality beverage/food for administrative guests.
• Coordinate VIP gift baskets and correspondence.
• Assist in planning/execution of meetings and events.
• Keep work areas clean and organized.
• Complies with all policies set forth in Running Y Ranch Resort Employee Handbook.
• Report all unsafe conditions immediately.
• Conducts self in a professional manner at all times.
• Attend meetings and take notes.  Distribute notes of meetings.
• Maintain high level of confidentiality at all times.
• Prepare monthly MOD Schedule at direction of GM.
• Performs all other duties as assigned.

 Qualifications:

• Ability to work with a minimum of supervision.
• Capable of managing work load and prioritizing tasks.
• High level of skill in working with Word and Excel.
• Considerable knowledge of Microsoft Office programs.
• Detail oriented in correspondence, reports and organization of daily office activities.
• Strong verbal and oral communication skills.
• Ability to work as part of a team.
• Ability to maintain a professional appearance at all times
• Ability to work well under pressure.
• Ability to deal courteously and tactfully with employees and the general public.
• Ability to read, write and communicate effectively with co-workers and patrons in an English speaking environment.

 Physical Requirements:

3-6 hours

Sitting

Reaching

Standing/Walking

 1-3 hours

Grasping

Climbing Stairs

Up to 1 hour

Crouching/Bending/Stooping

Lifting/Carrying (up to 20 lbs.)

Pushing/Pulling

Current Openings for Executive Assistant Jobs at Running Y Properties